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5 Reasons Your Billing Reports Require Automation

Meticulosity is necessary when it comes to billing as the smallest of mistakes can bring severe impact on the bottom line of your business. The billing process of goods and services is a taxing process which involves huge stacks of paper and the challenge of managing the information, not to mention the large amount of man hours and efforts it requires. With the number of transactions being too high along with volumes of data and information processing, it is the perfect opening for errors to creep in.

Automated billing reports eliminates any unexpected errors while providing transparency and efficiency. Crystal reports Automation is one such example to make it happen in your business. Through this blog we will help you in providing an insight, regarding the need of getting your billing reports automated.

#1 Unexpected Irregularities

To correct any irregular billing errors is a daunting task as once you have released the batches, trying to correct them can lead to a domino effect which in a way ruins the whole billing cycle. The management of all the information that is stored at different places is like a nightmare, especially when they can't communicate with each other. VisualCron makes the extraction and sharing of data an easy task while making the process faster and eliminating these unexpected irregularities.

#2 Decision Making

An invoice needs approval for payment after it is being received. Some invoices  may require signatures while others need proofs to be validated, which could lead to suspension or denial of payment. Through VisualCron, you can match the invoices to orders during the capture process itself. Decision making becomes easy and instant as invoices can be reviewed and signed by the authorized parties from even remote locations.

#3 Transparency

Revenue leakage is a growing concern of the business houses. To firstly identify and then to eliminate the causes of revenue leakage, requires high levels of transparency. With VisualCron, you can configure your billing reports in such a way that the information is optimized, creating complete transparency. You can have the information however way you need. Analyzing of trends and spotting errors is an added advantage of VisualCron.

#4 Detail as well as Value

Without automation, a huge amount of time is spent majorly on processing, handling management and enquiries that is prone to errors and is time consuming. VisualCron allows you to focus on the areas that requires special attention and closer inspection. With this customized automation, more time can be spent on finding ways to add more value to the business and to follow a proactive approach towards the work, errors and roles.

#5 Compliance and Audit

Digital storage of information provides the proof and makes the tracking of information quite accurate and fast. Not just internal tracking, it also provides digital trail in mere minutes with the detailed information of what, who, when and why of it all. This way, VisualCron keeps everyone in the information loop and helps your company to comply with the rules and regulations along with the audits to meet the requirements.

All in all, VisualCron facilitates consistency, accuracy and completion. So, as the aforementioned reasons bring forward the need of automation, get your billing reports automated instantly!

2 Ways To Rationalize The Cost Of Automation

Automating business processes is a great way to reduce the manual labour costs and the use of resources while doing more with less. It all sounds amazing and worthwhile goals for any business. But the problem is, in order to achieve these goals and to automate our businesses, it requires money, time and efforts and further comes with its own set of risks. Therefore, the benefits from investing in Business Automation Software must be all clear. The things is if the costs of automating the business do not match up or exceed the benefits received, then there is no use or need of automation.

#1 Tangible ROI

Tangible ROI is basically the traditional form of calculating the ROI. For instance, you are spending x amount of money and in a particular period of time and getting y amount of money. If y is more than x, then the recovery time of y is reasonable and a wise investment. And the opposite holds true, in case y is lower than x, the investment made by you is just wasting the time, efforts and money without giving anything substantial in return.

This calculation of ROI is simple enough and very essential for business to determine what will be the costs to go forward with the project along with the returns and time period of the recovery of investment. In the similar manner, VisualCron automates your business and pays off your investment.

#2 Intangible ROI

Intangible ROI is inclusive of benefits that may or may not directly convert into money calculations. It is more of a subjective exercise, for instance on automating a process an employee can go home on time and spend time with his/her family instead of working late in office. It is a little difficult to calculate as not all benefits and values can be translated into completely monetary computations.

As the benefits of  intangible ROI are not clear cut or quantifiable, you can’t put a dollar value to it. But still, it can be measured as these benefits are equally compelling and can give significant reason to invest in the Automation. Happier and healthier employees are always more productive and miss work less often. Intangible ROI is not monetary in its composition but deals with the matters of subjective nature that equally contributes to the development of business. And through VisualCron, you achieve the intangible ROI, making it a coveted automation technology.

Justification

ROI plays an important role in making the purchasing decisions, so let’s take a look at a few things regarding making an investment decision and calculating ROI:

  • ROI not only justifies an expenditure but also discourages it on the basis of its benefit and value to a business.
  • Intangible automation may seem not that important, but it also provides powerful justifications that affects a business on an intrinsic level.
  • One more significant thing is there are other ways to calculate the cost of an activity in terms of indirect and hard costs.

Thus, in terms of rationalizing the cost of Automation, VisualCron has been know to provide a better ROI in both tangible and intangible form. So, make an order and help your business in reducing the manual costs and improving the productivity.

5 Reasons You Require Process Automation To Solve Business Problems

The business world is hyper competitive today and surviving in this requires resource optimization and strategic planning. Cost cutting is one such method that is widely in use by the business houses, much to the result of this tough environment. And this is where Business Process Automation comes into play.

There is no limit to the benefits business process automation provides in terms of  saving time and money along with much more. But there are many issues that are recurring which VisualCron quite efficiently solves. Here are the business problems that it helps in tackling and resolving:

  1. Manual Filing and Reporting

There is a huge amount of data and information present in a department which is transferred to other departments on a daily basis. This makes the whole communication process a taxing and lengthy one. As reports are generated manually, there are high chances of errors. VisualCron basically automates and manages the documents and their generation, compilation and storage. It will save thousands of your human hours spent on manual work.

  1. Cost Factor

Cost cutting is one of the sad situation going around in the companies. Eliminating redundancies and reducing the headcounts is one of the effective ways to do this. But it could lead to compromising in quality. The another reason being human errors costing business too much money. VisualCron is one such Automation for your business that will not only reduce the costs but also maintain the quality to provide the best customer satisfaction.

  1. Rapid Business Growth

With the company growing at a faster rate, the number of tasks and the complexities also rise with it. But it requires more number of readily available resources along with more staff. But not all business houses are interested in doing this, may be to increase the profit margins. This is where, VisualCron, plays an important role as it automates the time consuming tasks and allows you to focus on more important matters.

  1. Complex Processes

Being many groups for similar work, there is usually no set or consistent way of working. It usually happens in multi-regional organizations. Standardization is the best way, if the company wants to improve its efficiency and wants one best answer for all. Business process automation is one such solution to manage your services worldwide, have centralized information and to deal with exceptions as well as queries more effectively.

  1. Compliance

There are certain rules, regulations and practices with which, businesses have to comply. Complying with these multiple regulations can put a strain on the resources of the IT department. Security and data protection regulations are further met with the help of VisualCron which provides application integration paving a way for encryption and automated data queries. You can also prepare annual or quarterly reports by setting up the software according to your requirements.

Business Process automation is your answer, if you are suffering from any of these problems. With VisualCron, you can grow your business through resource optimization and more time on your hands to focus on important areas. So, know more about us and Get A Price Quote for your business today!

The Evolution Of Job And Task Scheduling Over The Years

When we talk about evolution of job and task scheduling, it is vital to understand the meaning of job or task scheduling at first. Do you remember the childhood days when your teacher used to come around your school desk and check your homework on daily basis. Such things still happens in our daily life where we or someone keeps a check on some task that is either initiated or in process till the completion. Our life consists of various hierarchies and so is true with the virtual world we are living in parallel. Computers is making the age more advanced and nearly everyone uses it for some sort of task execution. It can be preparing a file for your seminar, or creating a music playlist or scheduling task for your employees in an enterprise. Even though they all sound different, the overall idea remains the same.

Here is where the Automation was required. The manual intervention and efforts have already paid a lot and it certainly became impossible to keep the track of each hierarchy in the virtual systems. Hence the automation was introduced in order to make our life simpler and easier. Now, you must be observing the role of automation in daily tangible life but we would restrict the concept till virtual platforms i.e. computers in this post.

The idea was absolutely marvellous but implementation became a challenge for developers for years. Over and over they tried and dealt with the error and software functioning and thus, the evolution of Task Scheduler took place. We don't generally realize the fact but yes, it took a lot of time to reach the comfort we are enjoying due to automation.

Automation softwares are used in the enterprises for plethora of tasks like assigning jobs to employees, collecting and maintaining databases, copying and pasting files to various repositories over the web and local data storage mediums, backing up the data on regular basis without kick starting each time, generating reports and a whole lot of such tasks.

Even the windows users are using great automation software like VisualCron that can easily take care of almost all the windows tasks process even when they run in background as well as foreground. Automation does not stop us to become better but it always saves a lot of time and resources that can be used elsewhere. Automation is not just limited to the local but the cloud platform is equally managed by it. Cloud systems are more in demand as they have given enough proof of reliability and functioning in the recent years. Along with it, the daily tasks as small as starting and stopping the system functions can be easily dealt with the use of automation software like VisualCron.

The idea of automation is globally accepted now and we will definitely see a time soon where every other task whether virtual or real would be conducted using the automation.

Robotic Process Automation : A Way To Save Your Company’s Cost

Robotic Process Automation (RPA) is a new trend in the technological environment that makes use of a software comprising artificial intelligence(AI) along with the capability of machine learning to handle tasks that are repeatable, monotonous and are large in volume that were once required a human to perform.

Robotic Process Automation (RPA)Basically it implies the configuration of a computer software to record and interpret the existing applications to process the data and transactions, manipulating them, triggering responses and communication with other digital systems.

How To Save Your Company Costs Through RPA

A company that uses labour for general process work on a large scale and where employees are performing high volume transactional functions can benefit a lot from Robotic Process Automation (RPA) by cutting on their cost and time. You can make this all more efficient by employing Business management software to further add to the effectiveness of your whole organization.

The various cost reductions performed by RPA are described here:

IT costs - As this technology makes use of software to perform certain functions and business processes, its main concern roams around IT realm specifically. The performance of RPA depends upon the platform you have installed for it. As the more sophisticated the platform, the more efficient and high volume workflow it would be able to perform. This would result in more impact to the IT department and reducing its further costs.

Business Costs - RPA makes a huge as well as lasting impact on business world by reducing the need to outsource the work. RPA is far more practical approach and further makes it possible by working much more efficiently and effectively in terms of better security, reduced errors and greater scalability.

Development Costs - RPA has the ability to perform effectively along with getting implemented in mere weeks. It also provides rapid return on investment which adds to its quality. It doesn’t require any re-engineering as it doesn't replace the existing systems along with providing the benefit of cost capitalization to your business.

Licensing Costs - This application software requires one time licensing payment instead of continuous payments. It doesn’t require any ongoing professional services but rather just the maintenance of licence cost. RPA doesn’t even require much training, you just need to provide your employees a minimal training in the beginning.

Practices In Relation To RPA to Help Your Business Grow

RPA doesn’t guarantee success, there are many organizations that fail miserably by adopting this, you just need to adopt some practices for the positive impact. You can make your business grow with a positive impact by following these practices which are mentioned here:

Involvement Of The Whole Team - It is not a responsibility of any one department although IT section mainly deals with this. Keep the whole team in the loop to ensure that you have covered every angle and base.

Self-Service - Your main goal to get on board with this process is to maximize your efficiency and productivity levels. Self-service is the best and right tool to achieve these goals. Try to incorporate as much self-service as possible to save your end user time and to provide your IT personnel’s efforts and focus.

Implement And Measure Adoption - People doesn’t cooperate well with changes at least not everyone and RPA is a challenging task. You need a strategic plan to smooth out this process of adoption of RPA and measure the level of acceptability to solve out any problems and weaknesses that may arise.

By applying these practices you can grow your business with the help of RPA as you can mange your business much more efficiently and effectively through Business Process Management Software. This all will help you in growing your overall business. If you are looking For RPA for your business, you can avail our services at “VisualCron”, you may  Contact Us and take your business to new heights.

Understanding Web Macro Recorder Automation

If you are new to the concept of web macro recorder, let us provide some insights before discussing it further and connecting it with the automation. Web macro recorder works on interactive format or the behaviour of activity that happens over the web portal like webpage. Like bots and crawlers that search engine uses, the web macro recorder records the data activity like download and upload clicks and storing some particular area activity into useful information in its repository.

The web macro automation tools works on the principle of web scraping usually in HTML format and tracks your browsing behaviour in order to mimic it next time.  In simple words, your data integrations, click activity, scrolling behaviours and tracked using the tool and stored into digital signals. Even though, the web pages and other web platform does not directly supports the features, it certainly allows it to do so.  Though the tool can be only used by the user and is restricted to his usage domain.

The downsides of the Web Macro Automation is that it does not provide sufficient performance or an expected performance without collaborating it with an automation tool such as VisualCron. It becomes partly ineffective in the whole concept. The existing web macro automation tools are not effective enough to keep versatility but instead they are programmed on the older programming models. To make it practice well, you need to login to your system and should only focus on the activity behaviour without using other parallel programs.

Also, the data file handling is usually not supported in web macro automation. The dynamic behaviour such as downloading and uploading files is also weak. The two parallel web experience during its functioning also becomes difficult since the programmed needs to be rigid towards one particular web activity. In the event of program or windows pop up, the pop handling is not effective too. The uploading, downloading, client certificates, proxy and incognito modes lack support.

Now, as VisualCron stands as a powerful web automation tools that is effectively designed in compatibility with chrome's structure, it is way faster than many Automation tools available in the market. The password and sensitive information are stored encrypted and thus provides a better security of your data. It uses file filters that are effective in handling various web instances. It easily overrides the browser popups and handle various languages. It also supports flash and inbuilt chrome structure.

Get Your Copy now and unleash the power of automation.

Why Cloud Automation Is Getting So Popular

The cloud is becoming the source of data backup, data resource, data execution and anything that you can possibly think with data interpretation. With time, the businesses and people have recognized a fact that cloud automation cannot be compromised and it can become a great addon to the all time local data interpretation. The cloud resides on the trustworthy servers like google drive, dropbox, onedrive and various other hosting provides that carry big name in the industries. They maintain multiple copies of user data and have every possible thing to keep it maintained.

The loss of data here is rare and is generally not expected since these are huge firms that have invested a lot in business worldwide. On the other hand, you always backup your data on local servers. This way you already remain prepared for the worse.

However, dedicating your enterprise to the cloud handling becomes a task in itself. Automation was required and hence the concept of cloud automation took place. These enterprises are already providing the automation feature in their inbuilt bundles and packages. However, these features are basic and do not suffice the business requirements where versatility is demanded.

We are living the time that no generation has ever lived. Our data is mostly secured by efficient resources. Time consumption and cost convenience became a concern for businesses and therefore, the cloud automation was introduced. The softwares like VisualCron provides the cloud automation support and is compatible with most of the cloud service providers.

Your IT department also can handle the software in the background to maintain the hierarchies of system and synchronization among data structures in the real time. This prevents constant instructions follow up and saves time and energy of the employees. This can be used elsewhere for the tasks where automation cannot be applied in the enterprise.

Some of the top features in a Cloud Automation setup consists of automatic file transfer, connection explorer handling in a go,  monitoring cloud file activity using triggers, handling cloud instances.

Data values a lot for any organization whether it is mid level or a big enterprise. With automation, you can relax while the file backup takes place in the background. On the whole, we recommend cloud automation to the businesses that has not yet started using it. It can potentially help you in various aspects and serve towards the growth of your enterprise.

Top Tips To Use Your Trigger Events More Effectively

The sales issues are amongst the top concerns of companies. Many a times the best of marketers or sales professionals are not able to bring in any valuable solution to the problems related to the sales of the company. This is where trigger events can be of a great help to the companies.

What are trigger events

Trigger events are considered as a reason for the changes in behaviour, innovation of ideas and improved sales opportunities of the people. Although, trigger events are not a new process, yet many of the professionals are not being able to utilize it completely.

Triggers can bring prospect changes in their job titles on LinkedIn, on companies getting good funding and news articles that highlight a company.

Sales tools can be used to track the prospects in order to alert you to open an email or even sending a Google Alert about the recent news of the company.

These trigger events are primarily designed to advance the sales of company. The two types of trigger events at VisualCron are primarily a part of Job and also lets you have a control on the Job. these trigger events includes:

  1. Time Triggers

These triggers are useful when you wish to get an interval schedule or a custom schedule for your events. Using a custom schedule allows detailed schedules while on the other hand using an interval schedule provides a set and defined trigger on complex events.

  1. Event Triggers

Using event triggers lets you schedule the events on the system. The changes in file, end or start process, new emails or other status updates can be handled through these triggers. Real time data is provided with these triggers like variables having filename and path are provided with file triggers. Some of the event triggers at Visualcron includes VisualCron Trigger, File Trigger, Process Trigger, Registry Trigger, etc.

How can a Business optimize its speed

Trigger events can be tracked conveniently and thus it is important to act on them quickly. Taking in spontaneous actions on the notification of the trigger events helps in getting more productive results.

Integration of the trigger events into the sales process and sales call workflow thus becomes a very important task. The trigger events should be set according to the needs of the company.

Although, these tasks take a little time in implementation but using these Triggers ensures effectivity of the sales techniques. Using Google Alerts and Social Monitoring in order to follow the trigger events can guarantee stronger results.

At VisualCron, the team of professionals aims at equipping the clients with quality services to ensure best results.

Fusing The Powershell With An Automation Software Called VisualCron

Automation in business is more of a requirement than an alternative and the developers have recognized this fact way back. Hence, they have implemented their technical expertise in configuring a tool that can automate operating system such as windows based tasks and processes. Windows powershell is one such tools that carries the capability to run scripts for task automation and forming virtual platforms easily for the user.

Consolidation of old servers is a task that a powershell script can easily handle and this takes quite less time as compared to older methods of performing it manually. In simple words, powershell is windows based automation tool and scripting language that can simplify the task management and executions. It runs smoothly with .NET framework and windows based operating systems and provides a numerous benefits over manual task integration.

Either the console or integrated scripting can be used to run and execute the powershell. Most developers like to work on the console screen and the shortcuts such as Win+R help them to directly execute the run command. The specialized commands like Cmdlets comes inbuilt in the powershell which helps it to process tasks individually and maintaining the hierarchy in naming patterns.

VisualCron is an automation software that empowers the powershell to its full capabilities. With it you can execute the powershell script way efficiently than ever. The tasks can be set in VisualCron that triggers the powershell.exe and VisualCron already offers the dedicated powershell tasks.

VisualCron has a very user friendly approach and is more easy to handle by even a non technical person. It comes with the additional benefits of automating the windows tasks that a powershell cannot handle or made to execute. On the whole, VisualCron is a versatile platform to automate windows tasks and processes. Any powershell execution error can be tracked easily by VisualCron and executed again successfully.

Visit us to choose among various licenses and packages available and make the automation a part of your daily work schedule.

Cloud Automation: An Effective and Effortless Data Management

Automation has subsided various tools that were earlier used for file and data management. The local storage has been replaced by the cloud based automated storage. Before proceeding further, we should understand the difference between the two.

A local storage offers a great backup space but is something that you cannot be rely upon for long term data backup management. The digital information may get corrupted and hence, the cloud automation services has been taking care of various businesses by backing up their data and daily workflow by offering them tools to work online. Even when you work offline, you can synchronize the files and data with the cloud services by just turning on your internet connection.

Automation tool such as VisualCron is efficient enough to take care of your system based file executions and tasks management. All you need to set is the trigger for the task or a process and the rest would happen automatically. While VisualCron takes care of various tasks, it can also help you backup your files without your efforts so that you can sit back and concentrate on other relevant tasks.

An Overview

Businesses are demanding high amount of storage space, fast data synchronization, flexible and scalable productivity infrastructures and thus, the cloud services like Amazon S3, Google Drive, OneDrive, Box, Dropbox, etc are providing an excellent service of creating files, folders with lots of sharing features inbuilt in them. VisualCron works efficiently with all these platforms and lets you synchronize things way better than before.

File Transferring

Cloud automation basically consists of two main features i.e downloading and uploading. The downloading feature lets you access the files and file clusters with the help of a shareable link and upload features retains the copy of your local data on the cloud so that you can access it remotely from any part of the world. In the event of accidental data loss of data on local servers, you can always relax and download the copy of uploaded data from cloud servers.

You can even rename, delete, create various files and folders and the tools that are inbuilt with these services to read them. VisualCron offers you a great platform to smoothly upload and download various files and folders by just defining a rule or task. This task would be executed within user defined time preferences.

Connection Explorer

It is a feature that is inbuilt in VisualCron and here you can explore all the existing connections for various cloud services. It is easy to sort and navigate through.

VisualCron's Cloud file trigger let you even manage and access the cloud based files and folders remotely. Any change like file or folder creation over the cloud or local storage automatically triggers the task in VisualCron and synchronization proceeds.

Visit us for more information on cloud automation or you can also contact us for ordering details.

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