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3 Key Questions To Help You Choose A Windows Scheduler Tool

The right windows scheduler tool makes a world of difference. It can eliminate tedious tasks you’re your to-do list forever! On the other hand, choose the wrong tool and you will lose time due to errors. With so many options on the market, making a smart choice might feel overwhelming.

Instead of looking at dozens of features and tests, you should take a straightforward approach. Use these questions to make a select the right Windows scheduler tool for you.

1) How will scheduling computer tasks make your life and work better?

Instead of starting with technology issues, let’s begin with the big picture. Scheduling and automating tasks are only valuable in the service of a larger goal. For example, ask yourself when you usually leave work. Is it 5 pm, 6 pm or even later? In that case, you might be stuck late at the office because you are overloaded with tasks. Scheduling those tasks to run without you means you can head home early without feeling tired.

2) What are the ten computer tasks that you regularly do each month at work?

The previous question was about finding your why to use a Windows scheduling tool. Next, let’s take a closer look at the day to day tasks you need to do. Here are some of the most common tasks that developers and business analysts have to manage each month.

  • Upload a current customer list to a supplier for mailings (this is an excellent way to reduce your mailing costs because you will send less mail to out of date addresses)
  • Extract financial data from PDF files (e.g., obtain customer data from paper forms without typing)
  • Update databases with new dates, names and other important fields
  • Backup a mission-critical database to multiple locations (i.e., you might have an overnight database backup for the most important data and monthly backups with less critical data)
  • Excel automation, such as updating financial reports and update calculations.
  • Automate your Office 365 calendar: set a trigger to create a schedule (e.g. “Review Q1 Software QA Report”)

Not sure which Windows tasks you carry out most frequently? There’s an easy way to get a list of your most important tasks. We call it the Sent technique. Open your sent mail folder in your email application. Look for reports, files, and other materials you have submitted to customers, managers and other people in the past week or month. If you are sending a report or an update to somebody important, that tells you it is an important task.

3) What specific Windows applications do you use for repetitive tasks?

In this step, you will identify specific Windows applications used in the previous step. For example, you may have a small list of apps like Office 365, PDFs and an SQL database. If you have a long list of applications, we suggest choosing three to five applications at first. When you are first getting started with automating Windows tasks, it is essential to start with a small number of applications. With that approach, you will avoid getting overwhelmed.

How VisualCron Helps A Software QA Analyst To Become More Successful

Becoming productive with Windows scheduling is easy when you use VisualCron. Let’s take the example of a software quality assurance (QA) analyst, Lisa. She works in a small company that is currently struggling to ship new software features on time. Lisa is frustrated with working late nights repeatedly. Here is what she wrote to answer three questions

1) How will scheduling Windows tasks make Lisa’s life better?

Lisa is currently working about fifty hours per week and still isn’t getting everything done. Working this many hours means that she is tired and sometimes make mistakes on critical reports. As an analyst, Lisa isn’t measured based on revenue or other traditional business metrics. Instead, she is measured based on quality and meeting deadlines. Automating Windows tasks with a high degree of reliability will help her look good at work and get home on time.

2) Which software QA tasks can be scheduled?

In reviewing her work responsibilities, Lisa identifies four critical weekly tasks that must be performed on time. Each of these tasks requires obtaining or providing information to another stakeholder. If any of these processes break down, the entire software development process will slow down. Here are a few examples of software QA tasks to be scheduled.

  • Sort software bugs in the database and prepares a weekly report. Each week, new software bugs are reported and these need to be organized for analysis. VisualCron helps carry out this work. Lisa schedules this task to run at 7 am on Mondays to summarize the previous week’s reported bugs with database automation.
  • Summarize software developer quality checklists. Each month, software developers at the company submit quality checklists for review. Lisa uses VisualCron to extract data from PDFs and load them into a database.

3) Which applications should Lisa start with?

For software QA work, Lisa decides to focus on two Windows applications. First, the company’s Windows SQL server, which manages software development bug reports and other details. Second, PDF files which contain additional quality information.

VisualCron is a great productivity solution for software QA analysts like Lisa for a few reasons. First, she noticed the fact she works with Windows applications. Second, we can see that Lisa is responsible for a large number of deadlines. That means much stress for her to keep up with demands from customers, managers and other people in the company.

Your Next Step To Choose A Windows Scheduler Tool

Not sure yet whether VisualCron is the right scheduling application for your company? The analysis will only take you so far. Now, it is time to make a decision. Take the free trial and schedule tasks with one application this week. If you want, you can keep experimenting with VisualCron for up to 45 days! You could be saving hours each week by scheduling your Windows tasks to run while you’re at home. Click here to download VisualCron.

This Windows Task Scheduler Saves You An Hour A Day

To save an hour of work time per workday, you need to work harder. Using a Windows task scheduler, you can easily save a few hours of work effort each week. If you’re new to automating tasks in Windows, use this step process to get started.

1) Find Your Why

Before we dive into the specifics of different tasks to automate, we need to clarify your why. There is a learning curve for every automation technique, including Windows task scheduler. Some common reasons to embrace task scheduling include:

  • Boredom. There are certain tasks at the office that you have done hundreds or thousands of times. You’re bored with this work and don’t want to do them anymore.
  • Excessive workload. You have more tasks than you can handle! That leads to long work hours and exhaustion. Use a Windows task scheduler to lighten the burden.
  • Automation and Productivity Curiosity. Some of our users are simply fascinated by productivity tips and tricks! If that’s you, automating and scheduling a task will contribute to your goal of becoming the most productive person in your office.

In 60 seconds or less, come up with one or two reasons why you want to learn automation and task scheduling.

2) Choose Your Windows Tasks To Automate

Now that you know why you want to be productive, it is time to choose a task to automate. There are technical and non-technical criteria to keep in mind. Let’s take each set of criteria separately, starting with technical criteria.

Technical

There are some specific tasks that lend themselves more to automation. Here are some examples to inspire you.

  • File Transfers. Do you have files that need to be transferred from one place to another every day, every week, or on some other frequency? That’s a perfect task for VisualCron. Scheduling file transfers for overnight is a good idea because you will avoid impacting other users.
  • PDF Automation. Extracting data from PDFs and manipulating PDFs can be automated. For instance, you can automate tasks like inserting pages into a PDF, searching and extracting data from a PDF, and adding footers and headers. With task scheduling, you can produce professional PDFs with a consistent look and feel every time.
  • SQL and Database Automation. You already know that databases quietly keep the world running smoothly. However, these databases are only effective if they are kept fully up to date. For example, you can use a trigger to monitor a database for certain types of changes (e.g., if a user enters problematic data, you can now detect that problem early)

Non-Technical Criteria

Let’s consider some of the business factors to use a Windows task scheduler.

  • Schedule Importance. Some business processes – like updating PDFs for customers – have to be done on a set schedule to keep customers happy. Hitting these deadlines consistently is difficult! You can improve the consistency of your customer service by using a task scheduler.
  • Reduce Employee Burnout. Doing the same task over and over again gets boring! Make a list of recurring tasks you do each month. You may be able to use a task scheduler to take some of those issues off your plate.

Based on your review of technical and business factors, develop a shortlist of ideas for task scheduling. Aim to develop a list of at least 10 distinct processes to automate.

3) Pilot Test Your Automation With VisualCron

In the past step, you came up with a list of ideas for task scheduling. Your next step is to choose one idea for a pilot test. If you are new to task scheduling, start with a relatively simple task that does not impact many stakeholders. If you are experienced with scheduling and automation, you can choose a more complex task to automate.

To obtain the greatest value from your pilot test, use these principles:

  • Timing. When you pilot test a task scheduling activity, schedule to complete a few hours before your deadline.
  • Live Data and Processes. Use real data rather than dummy data.
  • Frequency. Use a pilot test that involves at least five repetitions. For example, if you are running a daily task, run the pilot test for 5 days.

4) Check The Results Of Your Automation

Now that your pilot test is complete, take a few minutes to evaluate the results. There are a few questions to ask.

  • Quality Assessment. Measure the quality of the process completed with your Windows task scheduling software. For instance, compare the scheduled pilot vs. doing the task manually to see if there are errors. Make a note of any errors before rolling out the process into production.
  • Speed Assessment. Compare how long the task took to complete manually vs. with a task scheduler. Measuring the improvement helps you to report efficiency gains to others in the company.
  • Secondary Review. Ask another person in your team to review your pilot test’s results. This will help you identify blind spots with how you used task scheduling software.

Now that you have evaluated your pilot test, you have two options. First, you can optimize the pilot test and put it into production. Second, abandon the pilot test and explore a different idea if you were disappointed by the quality.

5) Decide How To Use Your Extra Time

By using a Windows task scheduling application, you will free up time in your workday. That is a major success! Take a few minutes to savor the experience. Next, you will need to consider how to best use your free time. If you don’t think through how to use your new free time, you might end up wasting it away on low priority activities.

Let’s assume you have used automation to save yourself four hours of work effort per week. That’s enough time to carry out two focused work sessions. At that time, choose your number one work goal and apply that time to make progress on it. Finally, share your improvements with your team and others in the company. Your success can inspire other people to implement Windows task scheduling!

 

 

New Version Release Coming! VisualCron 9

Dear VisualCron Customer, It’s been a while since we last wrote to you, but that doesn’t mean that we haven’t been busy making sure that VisualCron remains the most affordable yet feature-filled solution to your business process automation needs. We know you’re busy and don’t have a lot of time, but we have a major announcement we think you’d like to know about…

New Version Release Coming! VisualCron 9

   

We have exciting news for existing users of VisualCron and potential users alike: within the next two weeks we’ll be releasing VisualCron 9, the latest version of our business process automation software for the Microsoft Windows operating system. This new release is a great opportunity to make sure you have the most current, feature-filled version of VisualCron available. Here’s a quick view of what’s new in VisualCron 9:

 

 

Increased Encryption Capability

   

VisualCron 9 uses Advanced Encryption Standard (AES) AES256 encryption for locally stored values like passwords, the highest level of AES encryption and an improvement from the older and soon-to-be-retired 3DES standard.

  • For existing VisualCron users, this means that version 9 will not be backward-compatible with your current client installations. But when you install version 9 over your existing installation, VisualCron will automatically import your existing settings and upgrade you to the new encryption standard.
  • Also, if you use an existing version of VisualCron and can’t upgrade all of your servers to version 9 at the same time, you can still use dual desktop client installations as a temporary workaround. VisualCron only allows a single instance of the software to run at any given time, so you will need to exit one version before logging into the other.

 

.NET 4.8 Framework Requirement

   

VisualCron 9 needs .NET 4.8 Framework to run. To learn about, download and install .NET 4.8, click here.

  • You may need to reboot your server after installation for the changes to take effect.
  • Note that some earlier versions of the Microsoft Windows operating system do not support .NET 4.8. For .NET Framework system requirements, click here.

 

More Features and Fixes

   

There are many more changes and additions to VisualCron 9, too many to mention them all here. For an up-to-date listing of all the new features and bug fixes, see our VisualCron 9 forum page where you also can test this verson before final release.

 

What’s in Development

   

Here are some of the features that won’t be in the imminent release of VisualCron version 9, but which we will incorporate into updates as they become available:

  • New synchronization capabilities: We will soon be releasing this new feature, which allows one VisualCron server to selectively subscribe to part or all of the objects located on another server. This gives you more flexibility to set up a server as a test platform (for example, if you only want to subscribe to some object updates and not others), or if you want to use a server in a slave or standby relationship with a separate server.
  • Load balancing: This will enable you to use your VisualCron servers to schedule and allocate jobs, based on criteria you select like the maximum number of concurrent jobs per server or the number of servers to use. This is one feature for which we are still seeking customer suggestions for this feature, you can tell us what you think or would like to see here.
  • Redundancy features: This is related to load balancing, for example how to switch to another agent if a server becomes disconnected. We are still deciding how deeply we will integrate VisualCron with the Windows Failover Cluster. Like with load balancing, we encourage your input as we move forward with this capability.
  • Robotic Process Automation:VisualCron is a premier business process automation tool, but today the trend is toward robotic process automation, which allows for more automation to take place at the desktop client level. We are committed to introducing robotic process automation features into VisualCron in the near future, to give you the best of both business process and robotic automation capabilities
  • Mobile applications: We are developing a mobile application for VisualCron that will be compatible with both Apple iOS and Android operating systems. Through this app you can not only receive job and task notifications, but also interact directly with your VisualCron servers, and more.

 

Take Our Survey!

   

At VisualCron, we believe that meeting the needs of our customers includes listening to what you want to see in our software. The future of VisualCron depends on you. Check out our current survey, where you can have your say on current and planned features, bug fixes, added capabilities you want to see, and more. Please take our survey here.

 

What’s Next?

   

Keep an eye on our downloads page for VisualCron 9 availability. We’re finishing up testing, and it should be ready for you very soon. Or in the meantime, visit our main forum page for more information about VisualCron, answers to frequently asked questions, tutorials, problem-solving tips, and more.

ROBOTIC PROCESS AUTOMATION TRENDS TO KEEP TRACK OF IN 2019

Automation program has become the key to success in most of the industries as it doesn’t only boost the speed of the operations, but it also delivers accurate outcomes. The drift from manual processes to automation program is surely acting helping businesses; big and small, and this drift has led to the emergence of Robotic Process Automation or RPA. If you want to dig into the roots of RPA and understand its application, then you have come to the right place.

What is RPA?

Robotic Process Automation is the application of modern-day technological marvels for managing high volume, repetitive tasks that previously required manual efforts. With the help of RPA, businesses will automate various tasks, just like a human being was doing them across different platforms. You should know that RPA requires no complex IT integration, and it can co-exist with the already available IT infrastructure. From calculation to maintaining a high volume of records, RPA is now being used at different business applications.

Benefits of RPA

ROI in RPA is very high. According to a study, top performers were able to earn 4X of their total investment on RPA while other organizations were able to make double the amount they invested in RPA. 
In addition to this, cost-saving is another significant advantage of RPA as NASSCOM reports say that users were able to save 65% on their operational cost through RPA. But one of the most prominent findings in the RPA field is that RPA software robots cost only one-fifth of full-time employees.
Thereby, RPA is essential to enhance efficiency by cutting down on the manual task, saving significant time and money, otherwise wasted with manual efforts.

5 RPA trends to follow in 2019

RPA will be mainstream

In 2019, RPA will come out of its infant stage and become a mainstream technology. By the looks of things, we can say that the companies using various applications of RPA in their business will surely have a competitive advantage in the year 2019. Due to the vast array of benefits offered by RPA, experts are saying that soon we will see an influx of RPA. RPA industry is expected to grow from $250 million in 2016 to $2.9 billion in 2021. As more businesses realize the potential of RPA, individual organization investment in RPA processes is increasing. According to Deloitte’s fourth annual RPA survey, 78% of the survey respondents will increase their investment in RPA in the next three years.
All these data and studies are a clear indication of RPA becoming a mainstream technology in 2019. Now businesses are moving beyond the usual task of RPA and considering it as a transformation lever.

Diversity

If you think that RPA will remain the preserve of operations even in 2019, then you are highly mistaken. In 2019, it is expected that various leaders of an organization will start taking an interest in RPA applications, and they might be asked how RPA can be used in different ways. This shows that RPA will become more diverse in 2019. But you should know that the ability of RPA to perform a large number of tasks with a remarkable speed and its increasing diversity of implementation will surely have a significant impact on all those businesses that are working with a decentralized model.

Engagement


Even in the current technology-driven world, employee engagement will never lose its value, and they will be at the coal face whenever a new problem or issue arises in business. Even in the future, where automation through technologies like RPA will take over many job roles, engaged employees will be the one who will be responsible for managing the customers. The dream of making operations more agile without employee engagement is near to impossible.
RPA will help employees become more productive and effective in their tanks, thereby increasing engagement and boosting their morale to perform better. One thing's for sure that the implementation of RPA will inevitably be measured through employee engagement.

Customer interaction with RPA

You will be surprised to know that many organizations have already started using RPA for interacting with their customers directly. This is mostly being practiced in the customer service department. Customer service is the top three benefits achieved from implementation of RPA. One of the best examples of customer interaction with RPA is American Express. The giant airline company is now using RPA for canceling airline tickets and even for giving refunds to its customers. The modern RPA based applications can interact with customers online, and the customer might not even realize it. So, customer interaction with RPA is another growing trend to keep track of in 2019.

AI with RPA

Artificial intelligence will continue to remain the most used technology because of the growing focus on innovative technologies. Every year, the implementation of Artificial Intelligence is proliferating, and an increasing number of businesses are now deploying robots at various departments like manufacturing and packaging. This shows that the AI will continue its dominance in the world of RPA in the upcoming years, and they will be used to make organizations more effective and efficient.

Why opt for VisualCron’s RPA tool?

VisualCron has been automating desktop through its Desktop Macro Task. So, when it comes to automation tools, then you can trust VisualCron without any second thoughts. Through VisualCron’s RPA tool, you will be able to increase ROI, improve quality of work, minimize cycle time and enhance throughputs, and increase your accuracy. In addition to this, you will also get the required flexibility and scalability along with round the clock availability with VisualCron’s RPA tool.

You also get the option to download a 45-day free trial, and you can also request a demo. This way, you will be able to test the compatibility of VisualCron’s RPA tool with your business process. But you should know that most of the people who request a demo or opt for our 45 days free trial, always find our RPA tool in sync with their organization and they finally purchase the full paid version.

WHY DOES YOUR ORGANIZATION NEED SFTP AUTOMATION

Secure File Transfer Protocol is one of the best ways to copy and transfer files between computers over a network. Most of the people prefer SFTP because it offers them a secure and safe medium of file transfer. But, if you receive tons of SFTP files on a daily basis then manually retrieving, unencrypting and processing these documents can become a bugbear.  The manual process of dealing with SFTP files is not only time consuming but it also increases the chances of errors thus making your file vulnerable to security threats. If you are facing similar kinds of issues then going for SFTP automation is the best idea.

What is SFTP automation?

The Secured File Transfer Protocol was developed as a safe way to use File Transfer Protocol.  SFTP uses SSH for creating a secure connection where the FTP file can be run to copy a file over the Secure Socket Shell connection. The SSH is used to secure various types of connection over the internet. If you want to transfer files through SFTP then you will need both SFTP client and server.

The software of SFTP client allows users to logon to a remote SFTP server and then receive or send files.  But SFTP automation helps computer to operate without any human intervention. If there is an automated SFTP process then it can be setup to send, receive, encrypt and process files as per requirement.  

All this can happen without the need of any action from the operator’s side. The automated SFTP process becomes very helpful when files keep coming at any time and also when the amount of files received and sent per day is very huge.  So in layman’s language, SFTP allows businesses to streamline the exchange of data over a network connection.

What entails SFTP automation?

If you are looking forward to go for SFTP automation then the best way to do it is to find and implement a file transfer automation solution.  There are various SFTP automation solutions available on the internet but you should choose the best one after analyzing its various features. If you will have a single, centralized product then you will have the chance of automating your SFTP in the best possible way and you will also be able to secure FTP connectivity.  There are various parameters on which you can analyze an SFTP automation solution but the most important ones are workflows tasks, built-in scheduler and file monitoring.

Business Benefits

Following are some of the common benefits of SFTP automation

Scheduling- The Built-in scheduling of SFTP automation system allows executing task for future dates and times. For example, you can easily schedule workflows as ‘one time’ or you can simply you can just set them up to run at different times like ‘every hour’, ‘every day’ or ‘every week’ or you can just choose the time interval according to your preference. This allows minimal human intervention and better efficiency.

File monitoring- Through SFTP automation, you will be able to track the company’s file with better accuracy. For example, through automated system, you can easily monitor all the files created, modified or deleted within a given time frame over the network. So, through SFTP automation, your file tracking will improve and you will be able to minimize manual workload as well.

Triggers- SFTP automation also allows you to set triggers for monitored events like file uploads or downloads by specific partners. When the file is uploaded, you may want it archived to a folder or process it by running a small script. If you will set a trigger then you can set a motion of sequence of actions prompted by an event. Through trigger, you will be able to wipe out the manual process of completing the routine follow-up task.

Better focus- All the firms need competitive advantage in order to gain operational efficiency and that can’t be done if you don’t allow your staff to focus on strategic jobs. Through automation, you will be able to free your staff from time-consuming and complex process of business that is out of their league and they will be able to use this free time to focus on jobs with higher value.

How will VisualCron’s SFTP Automation help your business?

VisualCron’s SFTP automation allows you to automate SFTP in the most seamless way possible. With the help of VisualCron’s, you can store all encrypted details in an object which is known as Connection.  You should know that there are global objects that can be used across Tasks and Triggers. This means that you don’t need to enter server details directly into Tasks or Triggers. Any change made on the Connection will be updated everywhere else on the network and you will never have to manually repeat the changes everywhere.

In addition to this, you will also get access to a popular feature which is known as file filter in the user interface.  Through the file filter, you can easily filter local or remote files for upload and downloads. Along with the ability to filter in a very detailed way, the file filter feature can also test the filter before the actual transfer of the file.  Along with the download scheduling, you can also use the remote file trigger to monitor any deleted or modified SFTP file.

Manual processing of SFTP file can be a troublesome task for any business as it is very time-consuming, repetitive and complex. In the modern era, automation is the key to increased effectiveness and the same approach should be used while dealing with SFTP files.  With SFTP automation, you will not only increase the productivity of your business but also succeed in making file transfer and file processing a pie.

BUSINESS PROCESS AUTOMATION MISTAKES TO AVOID

Business Process Automation or what is popularly known as BPA is simply a process of managing information, data, and procedures in a way through which costs, resources, and investment can be minimized. With the help of BPA, businesses are able to enhance their productivity by automating business processes with the help of computing technologies. When a person hears the word automation, then the first thing that comes to his mind is robots making cars. But you should know that this type of automation is just industrial automation, which is entirely different from the kind of automation we are discussing here. On one side, IA focuses on automating physical labour; the BPA focuses on workload automation and process automation.  

Currently, more and more businesses are adopting BPA and getting benefited from it. Instead of making your employees busy in particular business operations, you allow software solutions to take care of it.

What is the importance of BPA?

There are many benefits offered by the Business Process Automation system, and because of the long list of benefits, it becomes paramount for businesses to adopt BPA in their firm. Workflow automation through BPA offers a bunch of benefits. So, let’s take a look at some of the critical benefits of BPA so that you can understand its importance.

  • Minimized Errors

You should know that mistakes are a part of human nature, and it doesn’t matter how qualified or skilled employees you hire, it will always be prone to errors and mistakes. Most of the documentation mistakes made by businesses are user-generated. Such type of errors occurs mostly occur because of manual data entry.

This is just an example of errors in business documentation as such mistakes are made at various levels and in different forms, but that is not the case after the adoption of Business Process Automation as it wipes out the need for manual entry and the information is automatically transferred to the digital database. With the help of BPA, you can completely wipe out any chances of error in the documentation and other processes.

  • Reduced cost

Another great advantage of BPA is cost-effectiveness. Since BPA frees your employees by automating most of the task automate, you have more staff-hours available. So this means that even after reducing the workforce, the output of your company won’t be hampered as those employees who used to be busy in manual workload can now be freed and invest their time and energy on something that matters and add to productivity. With the help of BPA, you will be able to focus more on the quality of your employees instead of quantity, and therefore, you will be able to save the cost spent on a large number of employees.

  • Better collaboration

If you are dealing with a complex project in your firm, then monitoring every employee and making sure that there is proper flow of information becomes very difficult, time-taking and complicated. But if you will automate tasks like keeping track of the project process, updating team members, setting goals, seamless flow of information then your team members will be able to collaborate in a better way and give better results.

How are industries leveraging BPA?

Here is the example of two different industries using BPA:-

  • Retail

Some of the biggest hassles of the Retail industry are inventory management, high rates of employee turnover, multi-location store management, and paper documents. Well, all these problems are now being solved by adopting BPA in the form of a single automated platform for managing orders, enhanced inventory management, better transportation cycle management and secured customer and employees information storage.

  • Healthcare

When it comes to the Healthcare industry, then the most significant obstacles are a legacy computer system, proper compliance documents, lack of communication and inefficient manual data entry. Well, in the current era, the healthcare industry is overcoming such obstacles by automation as it helps in a central repository for the records of patient and billing, improve compliance reporting, hundred percent automated data entry and PII encoding.

Mistakes to avoid in BPA

  • Not able to define automation strategy

If you don’t want your organization’s journey of automation to go haywire, then you should have a defined automation strategy as this is one of the biggest mistakes which most of companies commit while adopting BPA. Most of the businesses create teams, go for the most evident and profitable process and work on it. But you should never do such a thing as it can have a devastating effect on your business.

  • Over-Automation

Automating a significant part of your business process might make sense in some cases but over-automating can have an adverse impact on your business. If you have planned to move towards automation, then you should choose processes that have a better probability of delivering quick results, and you can highlight their success. Such a type of approach might look obvious, but if followed correctly, it can build momentum.

  • Overlooking the end-users

You must understand that the users are the backbone of your process, and they play a significant role in deciding how a process will be executed. Most of the organizations ignore their end-user while planning critical business strategies like automation, but you should never do so. Involving end-users in the automation planning will give you better insight, and you will be able to implement BPA in a much better way while getting expected results from it.

Why trust VisualCron’s BPA tool?

VisualCron’s BPA tool is one of the most trusted and popular BPA tools that are used by businesses of all sizes and industries. One of the best things about our BPA tool is that they are straightforward to use. You and your team don’t need to invest too much time in understanding as it is very user-friendly, and you don’t even need programming skills to use our BPA tool. In addition to this, we understand the tight budget constraints of SMEs, and that’s why we have kept our prices very nominal so that it can fit in like a glove in even a small budget. So, if you want to go for Business Process Automation in your business without any hassle and without burning a hole in your pocket, then you should choose VisualCron’s BPA tool and get expected results.  

 

Download 45-day free trial of our BPA tool, today!

 

Cloud Trends To Watch Out For

What is Cloud Computing?

It's 2019, and Cloud computing was coined back in 1996, so we expect you to know the gist of it.

Cloud computing is the technology which helps storage and processing of data, which is hosted by the third part and remains on the global network to resolves the issue of limitless storage space, without the need of hard drive. It is a cost-effective manner of facilitating accessibility, flexibility and strengthening security, which was not possible in the traditional large servers and data storage devices. With data available on demand on the global network, no longer will the operator has to worry about the updates and the service delivery timing.

Cloud computing is being adopted at an exponentially higher rate, and with the passing time, the technology is evolving rapidly, which means new trends are picking up the pace. Today we are going to discuss a few such significant cloud computing trends that you should consider implementing:

Use Of Hybrid Cloud

There is an increasing demand among the businesses to find a middle ground if they do not want to move their data and application entirely to a private or be hosted on the public network. This is where the hybrid network would be of use. Under hybrid cloud solutions, businesses can benefit from the security and customization of the private cloud wherein the critical applications can be stored while the rest of the data can be migrated to the public cloud. This will ensure security as well as cost reduction.

Attention To Cloud Security

Never has security not been a concern for the cloud solutions, it has been prevalent since the inception and the alarming data breaches every year are only adding to the vulnerability. The lack of access, control, and risk management in the organizations is further increasing the security fear. Although the General Data Protection Regulation has proven substantial in enforcing compliance on the organizations, cloud security is still a severe problem. What organizations can do is ensure that the security is incorporated and implemented right from the initial stages and simultaneously moves alongside development.

Cloud Cost Management

Another more pressing issue for organizations other than security is the cloud cost management. Organizations have a tough time trying to come up with a competent cloud management strategy that ensures productivity without financially straining them. If not thought of, carefully, your organization might be at the risk of surpassing the cloud budget in the hope of adapting and executing new emerging cloud technologies. A cloud management software or the cost optimization tool can help you keep tabs on the allocation and utilization of the resources.

Serverless cloud-based applications

Developers are looking for a solution to build and run an application that does not take time, involves less overhead, and requires minimal infrastructure management, which is what serverless applications are promising. Unlike the traditional way, wherein the organizations are charged for the pre-purchased unit, and they had to rent or buy servers, in the serverless cloud-based application they will be charged for the amount of resources they have consumed.rdr

Having discussed the fundamental trends, let us talk about the one that has become the need of the hour for cloud computing:

Used by business, big or small, cloud computing came to a point where the need for efficiently managing cloud migration became an urgency. This lack of IT development system led to the introduction of automation in cloud computing as well, just like how every other industry is fervently adopting and leveraging from it. Gaps like these and the ever-evolving complexity of the cloud computing orchestration has increased the demand for cloud automation today.

What is cloud automation?

Automation is a technology's gift to humankind to lessen their burden on repetitive tasks and enhance their efficiency and skills for better contributing to the development of the organization.

Cloud automation is what makes cloud computing, storage easy yet efficient. You can read more on it on our blog dedicated to the significance of cloud automation in the business sector.

But did it ever occur to you that why would computing, which is basically what the world wanted, considering the data flooding and the exchange of information every microsecond, needs to be automated? Because with cloud automation:

  • Real-time collaboration on a globals scale has become significantly easy and effective;
  • There is no need for a dedicated infrastructure, which drastically reduces the expense;
  • There is no possibility of human error; automation has increased accuracy, speed, and process efficiency.
  • Made integration, management, and deployment in the complex IT environment, quick and easy.
  • Frees unused resources and ensure optimum utilization of the critical ones, thereby eliminating the unnecessary processes and streamlining the business operations.

Why trust VisualCron's cloud automation?

  • The growing need for unrestricted storage space and escalation in the scalability of the infrastructure, demands several cloud services for file storage.
  • By incorporating VisualCron's cloud automation tool, you get support across various platforms and services, such as Dropbox, one drive, google drive, azure, amazon s3, Box.
  • It entirely automates the file transfer from delete, list, create features syncing upload and download of the files. VisualCron's' cloud file explorer helps in filtering out files to the specifications. With the connection explorer, any existing connection on the cloud services can be used to navigate through the files and folders. From the start, stop creating, listing, and deleting screenshots.
  • VisualCron's cloud automation software efficiently manages various instance on two platforms; Amazon EC2 and Microsoft Azure. Its cloud file trigger helps in monitoring cloud files stored at different networks, depending on the settings.

You can trust VisualCron's wide range of automation, integration, and task scheduling tool to simplify your business processing in a tailored and cost-effective manner. Our customer-driven development approach, easy to use interface and efficient flow and error handling will ensure that your workflow is adequately streamlined and you no longer have to worry about the declining productivity and efficiency because of old and redundant software.

Get our cloud automation software on a 45 day free trial period, today!

Why Is FTA Necessary In The Modern Business World?

Running a business not a cakewalk as there are various aspects of a business which needs to be handled perfectly. Among all the various aspects which you need to keep in mind, information sharing is one of the most important ones as in the modern day world, focusing on information sharing has become paramount for any business.

You have to share information with distant employees, partners, and clients in order to keep the business up and running. But with the advancement of technology, the tools used by evil-minded people have also evolved and that’s why every time you share information, you put the most valuable assets of your business at risk of theft, loss because of missed service level agreement or non-compliance with data protection regulations. That’s where FTA becomes necessary for a business.

What is FTP?

FTP or Files Transfer Protocol is basically a set of rules enforced when transferring information over a network. Users can easily download the information from the server by using an FTP. This is achieved by using different interfaces which also includes the browser. In layman’s language, the File Transfer Protocol is a set of guidelines which are used for transferring server files to clients.

If you want to understand FTP in a much simpler way then you need to imagine a simple Food Vending Machine. The client, in this case, is the buyer and the food in the Vending machine is the file and the machine is the server. The buyer needs to enter money in the machine and press a number in order to get his food and the FTP works in the same way. The client demands the file and the server provides the client with the required files.

What Is SFTP - Secure File Transfer Protocol?

SFTP or Secure File Transfer Protocol is basically a network protocol which makes sure that the data is transferred safely over a private and secured data stream. This network protocol was brought from thoughts into reality by Internet Engineering Task Force or IEFT in the form of an extension of the Secure Shell Protocols version 2.0 in order to enhance secure file transfer capability. The SFTP runs over SSH protocol and it supports full safety and authentication features of SSH.

You will be surprised to know that the very advanced SFTP is slowly taking away the market of FTP and soon it will wipe out FTP/S as well from the market. The main reason behind this is the SFTP offers all the features of these two protocols but along with this, it offers a more secure and reliable solution with simple configuration. So, in the presence of SFTP, using the traditional protocols doesn’t make any sense.

With the help of SFTP, you can tackle major safety risks like password sniffing and man-in-the-middle attack. By using advanced encryption methods and cryptographic hash function, the integrity of the data is protected by SFTP.

What Is SCP - Secure Copy Protocol?

SCP or Secure Copy Protocol is basically a means of securely transferring computer files between a local host and remote host or even between two remote hosts. The SCP basically works on the Secure Shell protocol technique. In layman’s language, the SCP is file transfer network protocol which supports both encryption and authentication features. It runs on port 22 by using SSH protocol.

But one of the biggest concerns in SCP is the lack of file management capabilities. Whenever a client sends the request to download a file, the server feeds the client with its subdirectories and files which results into a server driven download. Such a system makes the protocol risky if the server has been compromised.

SCP is a very old protocol but is universally supported on Unix- types of platforms as a part of an SSH protocol suite. It supports other platforms in very rare cases and it is basically a descendant of the ancient “rcp.”You can consider SCP as a mix of RCP and SSH rather than a protocol. This is because the file transfer in SCP is done by using RCP and even the authentication and encryption is provided by the SSH protocol.

Why Is File Transfer Automation Necessary In The Modern Business World?
Following are some of the very basic benefits of File Transfer Automation which also makes it a necessary tool in the modern business world:-

Save valuable time

As a business owner, you must be aware of the fact that your IT department is always busy. In the chaos of assigning, archiving and maintaining storage for every user in the firm, they get very little time to focus on the core job. There can be various IT projects which could be hanging in the to do list but since your IT department is busy finding the document for the special person from the sales department who forgets where he saved it last time. Well, all these hassles of the IT department can be saved with File Transfer Automation and with valuable time saved, the IT employees can use it for being more productive and giving better results.

Enforce data use policies

It doesn’t matter whether it is for Intellectual property protection or for regulatory compliance, your organization must have data uses policies through which only a special group of people will have access to a sensitive set of data and that can be achieved by File transfer automation.

Better file monitoring

With the help of File Transfer Automation, you will be able to monitor your file with better accuracy and that will be a great advantage for your business. Through automation, you can scan and monitor all the files created, modified or deleted on your network.

Why VisualCron For FTA In Your Business?

VisualCron is one of the most popular and admired names in the FTA industry. With many years of experience and a long list of satisfied clients, VisualCron has mastered the art of providing the best FTA in your business. BY choosing VisualCron for FTA in your business, you will be able to capitalize on the benefits of FTA in the best possible way. Most of the people looking for FTA automation in their business go for VisualCron without any second thoughts as you get the most economical deal for FTA automation with VisualCron.

So, if you want information sharing in your business to be effective and efficient then you should go for the FTA automation without any second thought. In addition to making information sharing in your organization safe and secure, you will be able to save a lot of time for the IT department which was earlier wasted because of the traditional system of file sharing.

All You Need To Know About Managed File Transfer

Businesses nowadays operate multiple data-related processes to accomplish their objectives in less time without compromising on the accuracy and quality of productivity. The driving force of a company aside from the internal resources is how effectively yet securely are they able to communicate with their customers, partners, etc.

The digital age has given organizations a plethora of data to process information from and accordingly develop products and services to appease the customers. This massive data processing involves constant communication throughout the department and between clients, partners, third-party vendors via file transfer.

Do you know how much data we create each day with our current pace?

2.5 quintillion bytes of data.

Do you think the traditional file transfer system will be able to efficiently manage the copious amount of data that is disposed on per minute basis?

While the data is not showing any sign of slowing down, these traditional systems do not have the capacity to handle the bulk information generated in this time and age. They consume a lot of time and require extensive labor work, which increases the probability of errors and delay in file processing.

Also, it is essential to emphasize the fact that as the data is growing exponentially, so are the security concerns surrounding it. Organization’s data contains sensitive information, which has the potential to jeopardize a business standing in the market, if it goes out by mistake or with intent, allowing the rival to take advantage of the leaked information.

Traditional file processing systems offer low data security, and it also doesn't uphold the transaction required in the database management system to ensure accuracy, integrity, and completeness during the file transfer.

In this cut-throat market scenario where every single piece of data shared and received has the power to change the course of action, having a potent communication channel for immediate and efficient file transfer is essential. A file transfer that is not only managed adequately and processes as required but also adheres to the security and compliance measures is the need of the hour for the organizations to grow without a hassle in the business landscape.

This is why an increasing number of businesses are opting for managed file transfer by VisualCron. Our MFT automation products and software provide a secure data transfer through the network, be it internal, external, or ad hoc data transfer.

So, what is Managed File transfer?

Outranking file transfer protocol, hypertext transfer protocol, and various other transfer methods, MFT, provides for a secure and compliant electronic transfer of files, between systems and people. A platform that is increasingly being used by many organizations across industries, MFT utilized encryption and industry standard protocol for sharing of substantial data which can be of sensitive in nature. Unlike other applications, MFT is a more secure and reliable means of file transfer and storage.

How Can Your Business Benefit From MFT?

The technical capabilities that come with adding the prefix “managed to the file transfer” can benefit a business in multiple ways:

  • Improved Security:

MFT provides supreme end to end security for data in transit and in rest, with the support for PKI. The files will be encrypted with a specific code from the sender’s end and can only be accessed after entering decryption code. Thereby MFT ensures that the integrity of the file is maintained and no one is able to accidentally or intentionally alter the file in transit.

  • Compliance:

Almost every business today is covered by laws such as GDPR, HIPAA, PCI DSS. Any exchange of information or data through file transfer should be done adhering to these compliance rules. Failing to do so can lead to leakage is confidential information, cyber attacks, which will make the organization liable to penalty and breach notification. This will garner negative publicity, thereby damaging its reputation. With MFT you can rest assured that no matter the data, big or small, is shared where you wish to, in a secure manner with MFT facilitating policy compliance

  • Automation:

With MFT solutions, you will not just automate the file transfer but the entire business process such as backing up files to the cloud and a remote server, moving the file to the directory, then encrypting them and sending out to several trading partners, picking up files from one folder, etc. MFT automation tools and software save significant time and mitigate the possibility of errors.

With VisualCron’s MFT automation, you get efficacious, highly secure and comprehensive file transfer comprising of reporting, global visibility, automation of file transfer related activities and processes, performance monitoring, end to end security and more.

Why should you go for VisualCron's Managed File transfer automation tools?

  • Not only do they provide on-premise licensed software packages, but also software as service as well. We design for both enterprise and direct sale to the individual customer, which in case of enterprise use saves up a lot of information technology resources.
  • With our MFT solutions, you no longer need external SFTP and FTP solutions as you can host any number of SFTP and FTP with VisualCron.
  • File transfer over private as well as public networks is secured with VisualCron MFT automation’s encrypted file transfer protocols. Furthermore, VisualCron makes use of multiple data encryption methods to ensure that the file is stored securely.
  • Unlike MFT software and products out there, it is capable of supporting multiple file transfer protocols using SFT, SCP, FTP/S, HTTP/S which means escalated efficiency and productivity with a single software.
  • It allows easy integration with the existing application by the use of application programming interfaces. It also gives freedom to quickly generate detailed reports of the user and file transfer activity, so that the process is transparent to the operator.
  • It facilitates all-encompassing automation of the file transfer process, including identifying and managing of the failed file transfers, between the trading partners and exchanges.

Ensure controlled, secure and effective file transfer in and across organizations and systems!

Download your 45-day trial version of VisualCron's MFT automation software and products today!

How Can Your Businesses Benefit From Database Automation

Today’s business landscape has become more competitive and companies are utilizing their resources to stand out in their industry. Different forms of automation have helped businesses function effectively and boost their overall productivity.

The business world is moving towards “more machines and fewer humans” form. As such it becomes important to start integrating automation processes in the mainstream of your business. From minor task automation to major database automation processes, businesses have readily been using automation in an attempt to stay ahead of their competitors. Gartner predicts:

“By 2020, 85% of customer interactions will
be handled without a human.”

Businesses of every industry are moving towards this and automation has a major role to play in the process. The significance of data in modern business systems is not new and this is exactly where database automation becomes essential.

Need For Better Data Storage and Manipulation

Businesses thrive on data. Be it to boost their performance or to impress a client, stored data is of great value. People and businesses, nowadays, starve to get their hands on good chunks of valuable data - organized and easily fetchable.

Besides secure storage, you need better solutions to manage and fetch data when needed. Using SQL queries, you can retrieve the data you seek but what if you have to repeat the same query for fetching data - 24/7/365? As the storage of data becomes larger, it becomes more and more challenging to analyze and manage

Database automation comes as a solution to automate data storage, updating and fetching data by businesses. Among other aspects of database automation, scheduled SQL queries play a vital role in its overall execution. Before beginning with the advantages of using database automation for your business, let’s have a look at what are Scheduled SQL queries?

What are Scheduled SQL Queries?

In a way to look beside database automation, SQL Server Agent allows you to create a virtual team of database administrators (DBAs) that help to execute round-the-clock timing in your business. Scheduled SQL Queries are commands which are programmed for execution at a definite time interval using a scheduler. This sounds quite technical but it doesn’t mean that you have to hire someone with technical knowledge to implement database automation in your business.

VisualCron is an automation, task-scheduling, and integration tool for Windows. It helps you to schedule the execution of SQL queries by converting your text queries in the required format. Besides, there are many stored procedures coded for all kinds of basic queries. You can also select one from the stored procedures to schedule SQL queries as well.

Top Benefits Of Database Automation

Database Automation has many practical applications, beneficial for businesses from various industries. Here are some common benefits of database/SQL automation.

  • Efficient Solution

Like the most common benefits and purpose of implementing any kind of automation, database automation offers you an efficient solution of creating scheduled SQL queries and more.

Database Automation helps your business to achieve round-the-clock timing which has become a very important factor in the current competitive business landscape. There are no chances of manual errors in the overall execution of queries. Not just this, Database Automation also helps you save a significant part of your labor fees and thus accounting for cost-efficiency as well.

  • Parallel Execution

When dealing with complex databases, there are times when you have to write complex queries to fetch a particular category of data. Parallel execution makes the execution of such queries easier, quicker, and comprehensive.

Parallel execution is the execution of small subqueries (or parts) of a complex SQL statement separately but at the same time. Parallel execution, as expected, increases the overall efficiency of the implemented queries to a great extent.

Database Automation allows the creation of miniature SQL statements and provides scheduling their execution accordingly,

  • Easy To Implement

The easy and efficient execution is not just limited to parallel execution. Database Automation is no rocket science and can easily be benefitted by businesses of all kinds.

As mentioned above, SQL Server Agents allow you to create independent Database Administrators and can be scheduled to work (round the clock) when you are away! Database Automation is very easy-to-implement and this is why it is becoming one of the most popular choices of businesses worldwide.

As such, the use of a task-scheduling and database automation tool VisualCron can help your business with its stored procedures, text-to-query, and such other features.

  • Improved Business Focus

No matter what automation you are planning for your business, the main attention of your team must remain on the services or products that you offer. This is where database automation plays a significant role.


Machines are more reliable than humans. Once scheduled, database automation will continue to work and fetch results, without any errors, until intervened. This allows the management of your business to focus more on the betterment of the services or products you offer.

Why VisualCron?

VisualCron is an automation, task-scheduling, and integration for Windows. With its years of experience, VisualCron has evolved as software and offers a long list of automation processes such as general automation, PowerShell automation, managed file transfers, and many more. It also has stored procedures to help you with the execution of SQL statements and scheduling SQL queries. Here are a few

  • Execute SSIS Package: This procedure helps you execute local SSIS Packages.
  • Sync Table(s) Pro: This task copies a table from one database to other databases.
  • SSRS (Pro): It helps you execute reports in SQL Server Reporting Service and return the result in different formats.

There are many such inbuilt tasks that enable you to start using database automation in your organization right away!

Automation is the future and you should use it for making your business operations more efficient than ever. Database Automation is used to handle large chunks of data and retrieve information when needed. VisualCron is an easy-to-use and effective software. Curious to know more?

Download your 45-day free trial of the software for your business here!

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