Did you ever ask yourself that how you would cope up with lots of emails and messages of your customers and users? Even when you run a small to mid level enterprise, you receive all the queries and complains of various customers and resolving them becomes the utmost challenge and priority. Also, are you tired of fiddling around with lot of paperwork and wish to maintain the virtual documents in a well structured and hierarchical manner ?

Is your database shouting out loud for its management? Do you think that your resources are consuming a huge amount of money and not sufficiently satisfying the workload management? If all these concerns are bothering you, workload automation is the method that can easily take away the burden. Workload automation refers to a method that can efficiently automate various processes and tasks in a work environment so that you do not have to manually dig down on each and every task like a robot.

To run a successful business, peace of mind and well managed business processes are required. Let's explore some areas where the workload automations plays a key role.

Business Processes and Agreements

Business consist of multiple processes that runs simultaneously and forms a complicated structure that cannot be easily managed by few employees. Hence, a team is usually required to handle those tasks in an efficient manner. But the nature of human is such that the mistakes are bound to happen. In such scenarios workload automation software like Visualcron behaves like a robotic solution that keeps things remembered and execute them accordingly.

Database Management

Database forms a very important structure in any business or organization. Without keeping the database, the things are difficult to track. A proper database management include assigning proper file names and entering the absolute data entries in all the relevant fields. The data needs to managed in such a fashion that a search box is enough to sort it out. Workload software pretty much can be triggered to keep the track of various file names, retaining copies and deleting them after particular intervals of time.

Streamlining communication

Communication platforms like instant messaging and emails are the most basic forms on which various customers and users of any business rely. Their queries and feedbacks should always be answered appropriately within a predefined time so as to maintain the goodwill of your customer services. The workload automation can help you send the preset values and replies to different users. As soon as some message arrives, the system automatically follows the automation algorithm and send out the message as a reply to it.

Accountable Employees

Since workload automation easily keep the track of various data types and process executions, employees remain accountable and becomes more responsible towards their set of assigned tasks. Some tasks can only be completed by the manual input and thus, the automatic work reports and job completion status can be easily tracked with workflow automation and simplifies the accountability in the work environment.

Imagine a situation that you are running a business wherein you need to create, manage and communicate with your employees for each and every task. We can't say that it is time consuming. Instead it becomes huge pain to handle this vast range of tasks and processes. For this, you may hire a set of employees and may realise that someday, even those become inadequate to handle the multiple tasks. Then you may hire more employees or simply go for job scheduling software like Visualcron. Yes! This is the time when an organization has to realize the efficiency of a job scheduling software.

Various challenges are faced in the absence of Job scheduling automation. With it, everything can be runned pretty smoothly and without much efforts. Let's explore how.

1.Unstructured communication

For so long, the businesses have relied on the manual efforts and capabilities as the job scheduling softwares were not invented. The huge databases and unstructured communicated gave rise to various issues that were considered as the downside of any business. The customer email queries were not handled efficiently and various methods such as multiple shifts have been implemented to overcome these challenges. With the introduction of job scheduling software, it became quite easy to handle various communication tasks like emailing and messaging even when the employees are not present on their computer systems. You can easily set a trigger for each and every windows based task and it gets automatically performed till the predefined time period.

2. Outdated programs

Outdated programs refers to the softwares that were used when the job scheduling softwares were not even introduced to the general public. Each and every tasks required a human intervention and navigation on regular basis. These things are eliminated after the introduction of job scheduling software and now in any business or industry, processes like database management, report generation, receipt printings, assigning tasks, etc are made very simpler.

3. Saving Time and Resources

Time is equivalent to money and saving time is like saving the cost. Hiring a large team of employees for a specific set of tasks that can be easily handled by a job scheduling software. There are some tasks and processes that cannot be handled by the schedulers but definitely requires the human presence. However, a large set of tasks can be easily automated and run pretty smoothly.

4. Report Generation

Generating Reports holds a great amount of value to the human resource, management and for the regular performance checks. The degree of growth can be easily predicted by the work time reports. With a job scheduling software, you can easily create a trigger to perform such functions and same can be received without manually processing it each time.

5. Easy User Interface

User interface on a job scheduling software like Visualcron is made very simple and even a non technical person can easily access them. These features are self explanatory and carries a huge amount of potential

Batch scheduling is applicable where the tasks and processes are large in numbers. Anything that can be handled within the business or work environment is either limited or vast. Any business runs on the efficiency of its employees and management of various tasks. However, when the tasks become quite large in number, the business demands hiring of more employees and manpower. At a point where this manpower does not suffice, the economical loss is beared by the organization. Batch scheduling refers to resolving such complications. The tasks are assigned and handled by the software platform that runs on the core principle of automation. 

Batch scheduling automation takes care various simultaneous process even when the manual interaction is negligible. It requires the process triggering using various features and tools embedded in the batch scheduling software. Batch scheduling can be done for files, scripts and executable entities. With a software like Visualcron, you can pretty much handle large amount of processes. You should take care of the fact that though a batch scheduling software can easily execute but the ultimate execution process demands the system compatibility requirements. 

The power of automation performs at its best when the remote execution and script execution is handled pretty smoothly with the predefined commands over the remote server. The processes can be simultaneously killed and various assembly execution methods can also be easily performed. 

The ping service that is usually used to test the IP address and internet connectivity can be handled smoothly with less amount of network resistance. The FTP connectivity is secure and reliable followed by the encrypted codes. 

The email, instant messaging, pushbullet services that includes sending messages, sms, links, files and uploading and downloading is securely handled. PGP Encryption and Decryption task can be set up using PGP keys or a simple alphanumeric password. 

Common Windows file based tasks like copying, archiving. listing, reading, writing, touching, deleting, renaming, concatenation and folders functions like listing, copying pasting is easily achievable. 

Triggering small components of the system like registry tasks, system shutdown and restart, locking applications, system restore point creation, logging off and hibernate, wake up and standby, printing documents and performing monitor functions such as brightness, contrast, sharpness,etc. can also be defined as a particular task that needs to be performed. 

Event log reading and writing tasks, adjusting sound functions, setting job variables and report functions does not require much of the efforts. These can be simply defined in the batch scheduling software along with the other multiple processes.

Business process automation is no more a concept but an implemented technology that has become an existing truth for various successful business. It has been found to be a resources and time saver and has provided the plenty of room for various possibilities associated with innovation. Earlier an employee in an organization used to remain focussed on a particular set of tasks. Now, the business process automation software can easily take care of those tasks and the employee can consume that time to innovate a set of technologies and business models.

This is not just a faster way to conduct various execution but is also a requirement in the changing digital world. The technology is upgrading every second and every business is in run to compete with the challenges in the market. Consumers need results and sources that fulfills their requirements in a go. It is true that many business have still not adapted to this new age technology of automation. However, it is them to decide whether they wish to maintain their set of old principles or excel with the fast pace innovative technologies like automation. Let's discuss few key areas where the business process automation is leading.

1. Compilation and Distribution of Reports

It sounds like a minute entity but the report generation is the core tasks that is associated with every office, organization or a business. With the reports, the management can easily conclude various potential methods that can take the organizational growth to the next level. This can also help in making a better employee workflow and designing and implement new work time models. The employees are equally capable to adapt the business process automation and would fruitfully accept its power for a better productivity goals.

2. File Transfer and Backup

Imagine a situation when you are running a business that is pretty successful and suddenly your employee database or sales spreadsheets gets corrupted. Yes, we know that most of the business regularly take the backup of files and essential entities. However, what if you have not done this regularly. Even a day old data can cost you huge in the event of loss. The business process automation software requires a one time setup and then, the regular backup is taken even without your notice. Files can also be easily transferred over the virtual platforms that helps in retaining the images, executables, videos and many other files that stand useable in the future.

3. Flexibility Of The File Execution

We often don't recognize but the core windows operating system runs on multiple file executions. Various programs gets executed and run sub executables in the background while we are not witnessing the same. If these programs are required to handled in a more meaning manner, the business process automation software can easily do it. It lists the tasks and processes in a hierarchical structure and execute them as per the user defined rules.

Cloud computing has enabled organisations in several ways to optimize their businesses functions. The providers of cloud computing softwares are thus focused on creating better and fully automated cloud networks.

The automation process involves use of technologically advanced tools which, if combined, is efficient enough to produce impactful cloud infrastructure.

This blog will help you to get into the details of the functionality of this process and how important it is for the growth of a company.

1. Improved Internal Collaboration

Cloud Automation can change the way companies collaborate internally to share the work and documents. The advancement of technology has changed the way companies used to work earlier and now, with a much more effective method. The files can now be accessible to more than one number of member so that they can evaluate or edit them as per the requirements.

This process helps you to save time making the company more efficient with the quality of the work to be delivered. The privacy feature is an added advantage which lets you control the visibility of the documents.

2. Automatic Updates

Cloud computing lets you feed the entire IT solution with a provider. These providers are essentially the producers of the product, as these providers have a detailed knowledge of the software, they can update it as and when required by the users. The feedback received by these providers helps to adjust softwares according to the user’s requirements.

The updates not only works to improve functionality of the software but it also increases the security against the possible latest threats.

3. Automated File Transfer and Management

Moving beyond the complex task of transferring and managing the files, Automated cloud services lets the companies to sync the files like uploading, downloading and more. It helps the companies to efficiently list, delete or create file as per the requirements and by minimising the risk of damages.

The cloud file explorers allows detailed specifications of the folders, file mask and updating the filters on the data along with size parameters. To add to the feature, the test functionality is provided so that the users can the working of file allocation according to filter definition.

The three features mentioned above are just a part of the functionalities that cloud automation provides. The programme of cloud automation is known for the unlimited storage space along with high availability and scalable infrastructures. It is widely used for data backup, synchronization of files and redundancy and cross platform support.

With such added advantages coming with the cloud computing systems, it is just unacceptable how some companies can still survive on the traditional methods. If you wish to take an expert’s advice for your company's cloud solutions, you can contact the professionals at Visualcron or log on to their website to have a detailed analysis of the cloud automation programme.

Apart from the big enterprises, when we talk about the small businesses, the workflow automation software like Visualcron pretty much handles the execution and processing of various tasks and process types. It is skillfully designed for the windows operating system and carries the potential to run a large of processes simultaneously without a lag. It does not matter which file system or format is, the execution takes place pretty smoothly without hampering the user experience on the system.

Small businesses is more focussed towards the monetary gains with the less investment. Hiring a person for each and every specific task does not necessarily suits their requirements. In all such cases, the workflow automation software like Visualcron takes up the charge and manage various complicated function with just a triggered approach. All a user need to do is to set a predefined task and the software algorithm takes care of the run or execution in a very simplified form. Let's discuss some most common automation goals that it performs efficiently.

Management of Computing Tasks

Computing is easy when done manually but can you imagine it to without the human input. Yes! With a workflow automation software, you can pretty much deal with the computing tasks. The preset algorithm for calculation can be entered while creating the task in the software. This works uptil the time you wish it to run repeatedly. You can even provide the one time access and task will expire thereby. The computing is neat and free from errors which human usually tends to perform.

Cost Efficiency

Cost effective automation model is the every businesses approach. Businesses have always recognized the workflow automation software as the cost efficient deal which consumes a desired amount of expenditure and offers better efficiency. This saved cost can be utilized on other parts of the business and strategy implementations.

Easy File Transfers

Integrated with the capability to perform the most basic messaging tasks like instant messaging, emailing and file transfer tasks creation, one can easily collaborate it with the file source target and retain the copy of various file types that can be used as a backup for the future reference.

Reporting and Service Tasks

Report generation is an essential task in any business work environment and the management relies on the data for various generating various conclusions. Reports generation is a regular task that needs to be taken care by the automation software so that the user does not have to worry much about the same.

In almost every business nowadays, the IT department takes care of various types of file transfer. In our day to day communication, we relate the file transferring to sending some personal documents to our friends, clients and managers. However, the file transfer is a broad area in IT sector. Transferring files can be categorized into personal file sharing, making backups, creating copies, on demand file sharing, virtual messenger file sharing and transferring files to cloud storage, etc. Business process file transfer often includes all these tasks and the employees have to manage them regularly.

1. Easy File Transfer

Files transfers can become extremely complicated and difficult at times. It happens when you are provided with different files extensions and things get jumbled up during the management. The task automation plays a key role in resolving all such complexities. Not every file transfer takes place between person to person through the virtual client. In all such cases, the task automation takes care of those processes without the human intervention.

The FTP clients are numerous and a human input is required each time to transfer a file cluster. With task automation, the file transferred can be automatically executed, paused and even resumed later. It does hold the capability of adding the files in queue for processing the file transfers later. The FTP scheduling is independent of file size and extension type. In addition to file transfer, the processing status, generating error log that prevents the data loss in case of transfer failure, etc. is very useful

2. Low Cost To Company

File transfer at the regular intervals of time demands a consistent workflow in the backend. This costs huge amount to the organization. A large part of this employee cost can be saved and used for the organization's processes. The small amount can be used to automate various processes. Earlier the staff used to handle the business processes. The task automation brought a revolution by making the process faster and eliminating errors during file execution and transfers.

3. Control Over Data

Security and control are required to make sure that file transfers are not anonymously read. Various priorities can be easily assigned and multiple protection layers of passwords and algorithms ensures the user privacy. Task automation softwares like Visualcron can easily transfer your organizational files cluster and arrange them accordingly in hierarchy. More and more business are realizing the potential of task automation and are implementing it to save time and cost.

When we talk about process management, triggers can be simply referred to the source through which an action can be easily performed. It can be a file execution, a task closure, or as simple as logging in to the operating system. Any action or task that needs to be performed requires a trigger intervention. The triggers can be easily set up using task scheduling software like Visualcron. It saves time and resources while preset triggers automatically take care of the task execution.

The algorithm are built in these triggers that serves to various steps and logics for task creation, execution and completion. When a set of tasks are assigned for execution, the lists of processes can be called as the triggers. Even for the potential task failure, you can set another trigger to re execute, resume, pause or stop. In this post, we would talk about various triggers that can be used in a task scheduler software.

Task Log Trigger

The task performed in the windows goes through the Log Trigger and the task status, failure and completion can be easily noted in the form of system generated log. The useful part is it automatically executes the task and thereby keep the track of its status. The user can easily get back to the log and sort out issues. It can also help user conclude additional triggers to re execute the failed tasks.

Windows Trigger

In your operating system, keeping the track of multiple windows that get opened simultaneously is bit difficult and does not seems practical for the user. Windows triggers can help you retrieve the old windows while you remain engaged with your back office data. Even in your absence, any error leads to a notification getting delivered to the administrator.

Process Triggers

Certain set of programs need to be executed each time you start your operating system. While there are plenty of windows program autorun applications, the task scheduling software like visualcron comes with an advanced user platform to keep the complete track of it. You can add any number of program much more easily.

File System Trigger

File management, transfers, copying and uploading  can be easily done with the file system trigger. The trigger automates this process on the user’s preference. The trigger can even be customized based on the file size, system time, and file type.

In everyday office routine, paperwork can easily be eliminated by adopting the workflow automation. The workflow automation software like Visualcron is capable of saving time and cost.  Generating files, keeping the track of documents, downloading  system updates, monthly back up and all such tasks can be easily automated. Managing multiple sheets and employee database can consume a huge amount of time.  The workflow automation software is designed by taking care of the various user operations and requirements.

There is hardly any programming skills requirement for the basic task automation and most of the features and tools are self explanatory. A programmer can always handle it better but a novice can always handle most of its functions. The basic function of the workflow software is to set the triggers for various programs and the user can execute, revoke, stop, pause or restart various processes by assigning one time triggers. The trigger is remembered by the software and is automatically executed. Additionally the log of the performed actions is generated so that the user can refer and take the appropriate actions for the errors.

With Visualcron, you can automate the workflow of your business within the less amount of time and resources. This ultimately succeeds in saving time and money which can be used elsewhere for constructive projects and business strategies. The program is finely tuned with the windows platform. You can easily interact with any of your windows based program and assign the tasks into a clean hierarchical structure.

Task and processes can be remotely executed while the script execution is performed. The processes can be easily killed in between and other handlers like .NET code execution, unmanaged dll call, assembly execution can easily be managed.

Messaging related tasks like emailing, collection system log information, instant messaging and pushbullet file sending, uploading and receiving is smoothly done with the Visualcron messaging automation.

Files can also be encrypted or decrypted during the processing and file tasks like copying, pasting, listing, writing, creating, deleting and renaming can be automated. To merge one file type with other, the concatenation can easily be automated. Various file attributes, ownership permissions and image overlay related tasks also falls under the workflow automation.

On the whole the workflow automation benefits your business in multiple ways. The task that could not be achieved without the human intervention can now easily be automated and results are achieved.

Content is the base of any business nowadays. Even when you are running an offline business, the content promotion is required to reach out to your audience. This promotion does not only include introducing your product to the new users or customers but also to retain the old ones. These promotions can be in the form of newsletters, emails and feeds.

In today’s age, even a consumer can miss out on your business update. Checking multiple social networking  posts and feeds sound time consuming to many. However, the Email marketing still works great. It has been found the most of the consumers, users and visitors rely a lot on their email inbox for daily updates.  It has got the potential to convey media, entertainment and news on weekly or daily basis. A large section of the online traffic on your website comes through your email subscribers.  While the idea sounds fantastic, the backend is quite complicated. Managing multiple email structures, hierarchy, tracking email replies and traffic generated through it seems little intimidating especially when you have less resources.

For all such email management tasks, the requirement of sufficient amount of employees is natural. Hiring them introduces another set of tasks called employee management. What if I tell you  that an email job scheduling can help you achieve all this without including much of hassles and saving a lot of money.

You must have noticed that whenever you subscribe or sign up on any online platform, you instantly receive a welcome email. It is quite obvious that no employee drafts the email for each sign up but it is an automatically processed action. The email scheduling is all about it. With an email scheduler, you can set various priorities, actions and triggers associated with email sending, receiving, auto replying and archiving, etc.

Now, while a user or a customer signup or subscribe to your weekly newsletter, it is understandable that  an email automation software can easily do that too. All you need to do is to keep the newsletter prepared and trigger an action in advance. As soon as it reaches the predefined time, the email is triggered to all the subscribers and users of your website.

You can easily filter out your inactive users or try to re engage them through offers, promotional discounts and other marketing strategies. The automation creates a trigger that helps to send such bulk emails to large number of users and get them involved.