The Challenges an Organization face during implementation of Enterprise Resource Planning(ERP)

The business works on several internal and external parameters in an organization. Keeping the track of each and every process and workflow needs a management software. ERP i.e. Enterprise Resource Planning softwares are adopted by various organizations to automate and manage the tasks and processes. ERP systems can be easily customized and merges various business processes efficiently. It comprises of applications that maintain distinct data structure on a common software platform. However, it needs an effective implementation. Let's discuss some challenges you might face while implementing it in the organization.


Requirements and Choice of ERP system

Choosing the ERP system is a critical step and should be taken carefully as it would serve the organization for coming years. You need to understand the work and activity structure, business processes, finance aspects of your organization before making the decision. You may go through the following checklist for the same.

1. Is this workflow management software compatible with the competitive aspects of the organization?

2. Does it provide tools to handle all the organization structures and processes?

3. Are you getting a better alternative workflow management software at similar cost?

4. Is the software globally appreciated and used by the organizations?

5. Does the software provide technical support and backup assistance?

Hiring the professionals

A professional business management consultant is required to give a second opinion after identifying the business structure of your organization. He would be a source of information on the best available ERP solutions and their implementations. Since the ERP system would ultimately come in regular usage, the technical team should be well capable of understanding the software structure, its customizations, troubleshooting, and management. A team of trainers who have a good knowledge of the ERP is required to train employees with software features and methods.

Introducing the ERP system

It does take the time to adopt a new change in every organization, and same is the case with workflow management software or ERP systems. The employees may not be able to cope up in the beginning. However, with the appropriate training sessions and regular guidance, they would ultimately get to use it efficiently. The projects, files, and databases would require a shift from the old data management system to the new ERP system. A regular backup and system testing are the important steps that need to be performed.

ERP systems or workflow management software plays a vital role and is a necessary tool in the organization. With the adequate amount of focus in implementation, it optimizes the analytic business model and helps serving to its growth aspects.

5 Reasons Why You Should Automate Your Business Process

Business organizations can no longer rely on manual business processes these days. Entering details in a spreadsheet, communicating with colleagues to get the task done, handling customer information in a CRM... these time-consuming manual processes can be improved both qualitatively and quantitatively when the processes are automated.

The answer will be different, based on both the industry you are working for and the business operations you are involved into. But generally speaking, here are the avenues where you might need to automate the business to get better results:

  1. Manual duplication of data: Does your work require recording data such as phone numbers, email addresses, and other information at various places? Automating helps because it reduces the overall time taken and also you don't have to worry about any data getting lost.

  1. Do your processes "hang" or get delayed because some of your process workers didn't get the communication to proceed with the next step? Lack of communication and the absence of follow-ups are major concerns for all business processes. Once you automate the process, you do no longer need to follow-up with your colleagues or clients: your work will be executed at the scheduled time with no delay.

Here are the five best reasons why your business process should switch to an automation model:

  1. Streamlining communication in the business process

When a manual workforce is employed to get the task done, you have to send numerous emails, reminders, etc. to proceed towards a single process. That kills time and is a wastage in terms of money and human resource. Automating the workflow will ensure having streamlined communication process. A single dashboard that can record all the relevant communication for all the assigned participants to check for updates. In the same tune, the workers can also check for any irregularities and address the same right at the place where they emerge.

  1. Error is expensive

In every business operation, automation is an urgent requirement. Not only because doing a task manually comes at a risk of negligence, but also because human attempts have a limited level of precision. The seemingly small errors have the potential to cost money to your business process. Especially in operations that require real-time handling, you cannot afford to rely on manual labor alone. Because your operations might not have the desired level of accuracy, you may no longer serve your audience base and thus may be losing business every second.

  1. Accountability ensured

Automating your workforce, you encourage an owner for each step of the task, therefore, ensuring accountability. Likewise, it follows that the initiations, approvals, rejections, etc. will be better handled because the work is allocated to an accountable person. That ways, you are not just increasing the information transparency and the workflow system of your organization, you are also creating an efficient workflow management system in your organization.

  1. Minimizing costs and increasing efficiency

Naturally, with an automated workflow system, you reduce the occurrences of manual errors and thus decrease the costs associated with inefficiency. So despite the past where slow sales approvals, late payments became expensive for your business process, an automated business process will improve the process because the efficiency is guaranteed and the errors are very unlikely to creep in.

  1. Developing insight into the evolution of your business process

Once the business is automated, you will be able to streamline the employee base with an effect that the business process will run smoothly and seamlessly. Also, since the mode of communication and management is streamlined, you can derive actionable insights to analyze if your business process can be improved. This being one of the strong points of workflow automation, will help in improving your business model and give your organization a competitive advantage.

Tips To Handle Edi Exceptions With Business Process Automation

Integrating your EDI data into a functioning ERP platform is crucial but given the complexities involved, organizations often struggle to get it done accurately and in the given time-frame. Electronic Data interchange of EDI is the transmission of data within an organizational setup in a structured and retrievable data form that will allow information to be transmitted without any need for rekeying. Used for various purposes such as electronic fund transfers (in institutions dealing with financial aspects), and direct exchange of business documents like invoices and purchase bills, EDI is an important aspect of workflow management. Offering a bunch of benefits, EDI is becoming more available to all businesses, large and small, thanks to the rapid advancements in the related technology.

Dealing with EDI errors

A study reveals that around three-fourth of the companies equipped with EDI are forced to re-process orders (manually) every day. Translating such delays and reconsiderations into business expenses, the companies suffer heavy financial loss. No matter what industry purpose your enterprise may serve, dealing with EDI errors are big trouble. In general, handling EDI errors call for the help from qualified IT staffs who are extremely skillful.

Sadly, since the IT staffs are often busy and have little idea about the business products, they often are at their wits' end without the interference of customer service staffs. From the strategic point of view, it is not a good idea to involve our IT resources in these optimization tasks. On the contrary, one can consider moving towards a cloud-based model to save time and efforts.

How do EDI errors deteriorate your business processes? The answer can be found in the bottom line of the problem: more the errors waiting for resolution, greater is the impact shown on the accuracy of revenue projection and high-level planning. When your orders get stuck because of some or the other EDI exception, it will become very hard to predict revenue, workload and staffing required to process them. Reducing the strategic advantages, it will be indeed a hard job to plan things in advance. So what does an organization do?

In essence, every organization facing such troubles have the following agenda in mind:

Avoid IT complexities

Order processing automation platforms are to be configured that must be compatible with a large range of IT installations. Instead of changing the existing EDI or ERP infrastructure, an organization will prefer incorporating a solution that works with its existing system.

Gaining visibility with customized dashboards

One must be able to track all orders (even those containing EDI errors) in real time and get updated information on such orders that await approval.

Managing orders with simple solution

CSRs need to efficiently process customer orders from a single interface without being influenced by the submission method.

By automating your business processes, the problem can be reduced to a great extent. Combined with a strict workflow management, EDI exceptions can be handled to yield positive results for all businesses that are concerned with:

  1. Achieving 100% order visibility across all formats and channels

  2. Processing orders via a single platform, irrespective of the how the orders arrived

  3. Automatically detecting the errors before orders enter the ERP systems.

BPA Software- An entrepreneur's delight

We are living in the age of automation. The stress on manual intensive work in business processes is gradually on the wane. Companies are stressing on automating their business processes to reduce manual errors and save both time and money. Keeping all these factors in mind, VisualCron has created the Business Process Automation(BPA) tool to organize complex business processes. Our goal is to help you make use of proven technologies for collecting, directing and managing them across the whole business cycle. 

We focus on helping you raise the bar of operational quality by providing you complete control over all steps in your business process. By automating your IT infrastructure, we will help you make sure that all assigned tasks are completed within the committed time. The real time monitoring and automated escalations features have been specifically built for this purpose.

Our software will improve the speed of processing, thereby ensuring that each of your staff gets work allocated according to the best of his abilities. It will allow you to come up with useful end user views that offer work related details acquired from different systems to your employees.

We have created the BPA tool with the major aim to help you minimize cost and time taken to reduce them, and time required for executing automated processes. We believe in configuration rather than customization, and that is what helps us stand apart from thousands of ERP tool producers around the world.

Keeping your business interests and convenience in mind, we have customized our software to adapt well to existing systems. You will be able to maintain official correspondence through emails, pop notifications and instant messaging, which won’t be affected by the integration of BPA software in your office systems and add them to the business process.

The success of every business depends on the efficiency with which its business process are handled. Once BPA software becomes a part of your day to day business operations, you will be able to find a visible change in the functioning of your business. Stay smart, stay ahead with BPA software.

Business Process Automation-The stepping stone for proactive process management

Businesses are always on the lookout to improve the execution pattern of their processes to retain their competitive edge over others. From data collection to distribution, analyze and incorporate data into their strategic planning processes. Business Process Automation(BPA)improves process management. This in turn can help your business attain satisfactory returns within a short span of time.

VisualCron’s software has been used by clients across different businesses to collect data, reporting processes and create invoices. Moreover, our tool will allow you to deploy business processes in an automated format, thereby enabling your managers to smoothen their processes within their network.

The strong point of our software lies in the fact that it ensures efficient monitoring to guarantee the timely completion of processes within the allocated time. It is a suitable tool for use by HR executives as well. The latter will be able to come up with in-depth reports on the overall performance of your employees and process.

Our main intention is to help you cut down your costs, time and complications that you may face while implementing the above mentioned automated processes.  It will improve quality and processing speed and ensure that work allocation is done on the basis of an employee’s caliber. You can do the same without replacing the systems that are already in use within your organization.

Our software will integrate within the existing environment that you have within your IT infrastructure. It will help you to explain processes and norms related to them. You can use it across different types of business processes like financial transactions such as invoice generation and HR tasks like absences and timesheets.

The use of our software will enhance the speed of your business process flow and give you an indication which task has been approved by whom. It will also clarify who imposes limits on approval and state the number of authorizers required for approving an item which is highly valued.

Your workflow won’t be affected by issues related to integration with the external workflow engines to remove alerts and messages. You will also be able to make use of inbuilt reports to observe performance and find out the bottlenecks.

Workflow Management Software-The secret behind the success of every business

Workflow automation is a software that helps in integrating different business processes that are involved in the running of a business. It includes some steps- from the entry of the first number to the final product. It helps in integrating these steps into a cohesive whole. Here are some of the long term advantages of Workflow Management Software (WMS) software:-

Reduction in the number of errors and guarantee that tasks won’t go off track

One of the major advantages of utilizing workflow automation is that it helps clients to minimize errors and ensure that tasks don’t go off track. So, there will be no delay in work delivery from your employees due to gaps in communication. For instance, you may be facing some issues in the hiring process. VisualCron’s automated process ensures that once the HR receives the interview results, he is prompted by the system to send the offer letter. In case he doesn’t send the letter before a specific deadline, his supervisor will get notifications from the system.

Efficiency level of clients will improve, and they will complete their tasks on time

WMS automation comes with an in-built oversight mechanism which helps in improving staff efficiency and accountability. You will be able to keep a track of what is going on and find the problems that your employees are facing. As a result, they will become more effective and will complete the tasks assigned to them on time.

Staff will manage their work on their own

Once you start using VisualCron’s WMS software, all your employees will have a clear idea of their responsibilities If their work is not completed on time, your managers will receive a notification. They won’t have to manage employees directly. Rather they will keep a track of the progress in work. Your staff won’t have to waste their time to update status requests either. Rather, a manager will oversee the entire workflow process and keep a track of what is going on at the group level.

Marked improvement in internal communication

WMS helps in improving internal communication. As a result, there will be a reduction in your employee turnover. One of the major reasons why employees leave a company is their communication gap with the management. Workflow automation will automate the internal communication within your company. So, none of your employees will have to remind the next person in a chain of events that his turn has come

Ensure the judicious use of resources with Business Process software

Use of labor intensive tasks is diminishing with every passing day across businesses. Businesses are adapting to the use of automation software to reduce costs related to specific business processes. VisualCron’s business process software has been specifically designed to bring down labor intensive activities in your business process. Some of the plus points of the tool are mentioned below:-

Quality and consistency is ensured

Automation makes sure that each action is performed in a similar way. It ensures high quality, dependable results. It also helps in maintaining consistency. If, for instance, you automate the follow up process of your customer care, your clients will get a satisfactory level of service on a consistent basis.

Enhancements in operational efficiency

In business terms, efficiency refers to the optimal amount of time, cost, and effort that is used for a specific purpose. Our software will minimize the time taken to finish a task, the effort required to achieve it, and costs associated with its successful completion.

Sufficient time savings

Labor intensive tasks take a lot of time. They are performed by people who are likely to make manner and fail to maintain the highest standards on a consistent basis. Automation will also minimize the number of tasks that have been done manually.

It will provide you with a substantial amount of free time to work on areas that prove to be beneficial to your business. Your creativity will increase, and your employees will feel inspired to perform to the best of their potential. Productivity levels will get a big boost as a result.

Turnaround times will be minimized

VisualCron’s software will enable you to organize your business processes in an efficient manner. All unneeded tasks will be done away with, and process steps realigned to ensure the smooth flow of information across different departments within your company. The altering of business process will reduce the turnaround time for your employees as well as clients.

Costs will go down

Labor intensive tasks are more costly as they are performed at a slower place, one after another. Automation will help you to finish a greater number of tasks, using lesser resources.

Better governance and more reliability

As automated processes help in maintaining a good deal of consistency, you can offer more reliable services to your clients and maintain a competitive edge over your clients. Our tool will make sure that the processes that are necessary for corporate governance are executed with perfection according to prescribed laws.

Simplify The Handling Of Business Processes With BPA Software

Are you an entrepreneur? If you do, then you must be looking for ways to integrate the different business processes into a coherent whole. Business Process Automation(BPA)is a software that can help you minimize staff related expenses, reduce manual errors and enhance the workflow of your business. This tool will help you to use artificial intelligence to follow all the business processes. It also comes with the option of process automation.

You can also use VisualCron’s software to automate specific business processes. This happens once the system gets an extension for desired options and helps the process of automation to take place. One of the major points of our BPA software is that it satisfies the needs of your business without any need for integration and tuning. But adaptability and scope of functions are important factors that you will need to pay specific attention to.

Once you start using BPA software, the efficiency of your business processes will go up. Our tool comes with web based solutions for creating and use electronic forms which are implanted within the business logic. VisualCron has added an all inclusive monitoring and management dashboard to provide you with a clear idea of what is happening within your business process and enhance performance across different business processes of your company.

The mobile process automation facility of our software will provide your decision makers with access to review, electronically sign and approve steps in major business processes from any place, using any device. It will also enable the documentation process to be automated and integrated with all other ERP tools. It will connect securely with all managers across different processes with information, both from the interior as well as the exterior of the enterprise firewall. It will also ensure that compliance rules are followed by through extensive verification and auditing.

Using BPA, you can automate, test and keep a track of your business processes. It will minimize risks, and help to raise the standards across processes. The satisfaction level among your clients and employees will rise as a result. It will also allow you to add different types of notifications like emails, instant messaging and popup notifications within a process without the need for integration. These notifications will also be available to mobile users. Therefore, to reduce complexities in your business process, trust BPA software.

Simplify The Communication Process Of Your Business With BPA Software

Is your inbox filled with emails requesting your approval? If you use paperwork to track business process, then you would face an uphill task managing your workflow. Keeping the challenges faced by budding entrepreneurs like you, VisualCron has created a Business Process Automation Software(BPA) to address these issues. Here are some ways in which it will help you to simplify the management of your workflow:-

Organize communication process in your business process

Our tool will help you create an automated workflow which will streamline the entire communication process with one dashboard. All your requests will be visible here. Each workflow will have its course of communication to account for irregularities in the business process. There will be no need for email addresses, and work will flow in an orderly manner.

Employee accountability will increase

Once your workflow gets automated, you will have to create an owner for each step in your business process. All the initiations, approvals, inputs and rejections will be addressed b a person who performed the action. By allowing a greater amount of information transparency, you will be able to raise the accountability of your colleagues. Our software will give you a clear idea who can get work done within a short span of time, and who can handle the workload.

Creation of a clear approval hierarchy

The approval hierarchy and company hierarchy are never the same. Efficient use of our BPA software will codify the approval hierarchy and ensure that each process has its own particular hierarchy. You won’t have to get involved in each step or hold pre-meetings before a project is approved.

Help in creating a clear idea about a business process’s development and repercussions

Once your business process gets automated, and your employee base organize to use it, things may go smoothly for a few months. But what would you do with the data you have collected? You will know the number of requests you received, the total number that were rejected and approved and time each one took.

As data collection is centralized in our software, you will get a clear idea whether your business process is facing any bottlenecks or not. So, you will know whether it’s making work simpler or complicated for your employees.

Job Scheduling Software- A smart answer to manual errors

Innovations in the IT industry has made a ripple effect in business processes around the world. Companies are increasingly becoming dependent on automated software for handling their business processes. However, there are quite a few processes that are based on pen and paper. One major reason why manual errors take place is the fact that organizations often lack the internal capabilities to introduce automated processes within their existing IT infrastructure. The methodologies they use are suited for automating business processes.

The strong point of VisualCron’s job scheduling tool lies in the fact that it will help business owners gather and organize data across different platforms. Daily updates are essential to maintain a high quality of IT operations. There is a need to update clock and calendar due to the presence of numerous events in day to day operations.

Our software will minimize the number of errors caused by manual operating. It will improve the control and reduce operation costs caused by the manual management of business processes. The automation of job scheduling will assist businesses in sequencing and also create more updates. Our software will ensure that the completion rate of tasks improves within a short span of time. Data and preferences are shown in a series.

VisualCron’s job scheduling software will help you to handle mailing lists of buyers and suppliers. Efficient communication will save time as well as money. You can also enhance the reputation of your company by merging result oriented ads with our dependable job scheduling software. You can start with the connections that you plan to create or try to have.

Our software will do away with the repetition of any task. Moreover, it will also offer backup and recovery. The job scheduling software can be used in different platforms. So, you won’t face too many hassles while trying to integrate it. As the IT related costs of your organization will go down, the IT team will be able to coordinate with other teams on vital projects.

Our software will enhance the efficiency of your IT operations. So, you will be able to make sufficient savings on the operating costs through shorter turnaround times, staff productivity and minimal maintenance costs. VisualCron’s job scheduling software will offer you with event driven options for scheduling.

You will also get notifications on errors and delays which will enable you to handle the whole work process from a central issue and prevent big mistakes. User interventions caused by submission, tracking and verification will also go down.

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